Publication Services

We are pleased to offer a free manuscript editing service.

This is primarily conducted by our Content Development Specialist, with support from others in the team as required. 

The service is aimed at improving the quality of manuscripts to be submitted to peer-reviewed academic journals, and should be considered either very early or very late in the manuscript preparation process.

Feedback on early versions of manuscripts

• Broad review of (for example) narrative structure, logical storytelling
• Overall clarity

Editing of manuscripts nearly ready for submission

• English language editing to correct spelling, word usage, grammar, and punctuation
• Suggesting textual changes for clarity and concision
• Cross-checking text with tables and figures for correct associations
• Checking compliance with journal guidelines
• Ensuring style consistency
• Changing passive to active voice if needed 

Although we may comment on areas of concern, such as scientific rigor and reproducibility, we are not a substitute for the scientific review that a mentor or colleague can provide.

The service does not include:

• Major re-writing of manuscripts
• Re-crafting of manuscripts created using generative Atificial Intelligence (genAI)
• Manuscripts over 10,000 words in length
• Non-faculty/staff led publications, i.e. student research projects
• Items to be submitted as part of a course of study at WCM-Q or elsewhere, e.g. AOC submissions, dissertations, or theses
• Creation of tables or figures
  • Please contact our Visual Assets Review and Consultation service
• Reference and citation formatting
  • We can advise on particular items or issues but suggest that you refer to journal guidelines and use citation management tools for larger requirements. If you need assistance with tools and tailoring references for a specific journal, please Request EndNote Training.

Notes on the use of Artificial Intelligence in manuscript preparation for journals

• An AI cannot be considered an author (for guidelines, see ICMJE, CSE, COPE, and Cornell University’s Generative AI in Academic Research: Perspectives and Cultural Norms)
• Most journals either discourage the use of AI, especially generative AI, in the preparation of manuscripts or require disclosure of its use

We are pleased to offer, initially as a pilot program, a free grant editing service for faculty, researchers, and staff within WCM-Q. This is primarily conducted by our Content Development Specialist, with support from others in the team as required.  

As a program with limited capacity, we concentrate on the following prioritized grant categories: 

• Junior faculty writing their first grant
• Resubmissions of Not Awarded QNRF grant applications 
• Applications outside of QNRF funding streams 

Grant editing requests are considered both on a first-come, first-served basis and also ranked by categories as noted above. To increase your chance of acceptance, we strongly encourage you to request this service and deliver your grant materials at the earliest possible date. 

This review can take two forms: 

• Light edit (2-3 days) 
  • Correcting spelling, word usage, grammar, and punctuation 
  • Cross-checking text with tables and figures for correct associations
• Medium edit (allow 5 days) 
  • Light editing, plus 
  • Suggesting textual changes for clarity and concision 
  • Ensuring style consistency 
  • Changing passive to active voice 

Although we may comment on areas of concern, such as the new NIH requirements on scientific rigor and reproducibility, we are not a substitute for the scientific review that a mentor or colleague can provide.  

Reference and citation formatting is not within the scope of Publication Services. We suggest that you refer to journal guidelines and use citation management tools and cite-while-you-write features. If you need assistance with tools and tailoring them for a specific journal, please Request EndNote Training. 

What we expect: 

• Submission of grant materials, including reviewer comments for resubmissions, well before grant deadline (three weeks strongly recommended; no requests accepted within one week of deadline) 
• Grant materials in Microsoft Word format 

We will notify you within 24 business hours whether your request has been accepted. Please do not send any grant materials before then. 

Request a publication service using our form, we will get back to you as soon as possible with any follow-up questions or to book a consultation.